We’re Hiring: Office Administrator (1 Year Contract)

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Are you an Awesome Office Administrator??

We are looking to welcome you to join our INStream Family!!!

Job Responsibilities:

To maintain proper updates of BookKeeping system

  • to maintain updates of customer purchase in invoice summary
  • to maintain updates of vendor purchase in purchase summary(includes assist to follow-up payment and updates of Account Receivables, Accounts Payable transactions)
  • to maintain update of loan services
  • to maintain update of service reports
  • to maintain update of service contracts summaries.
  • to maintain updates of company claim and other expenses

 To maintain proper updates of Ordering System

  • to prepare and process paperwork for purchase like preparing of Internal Purchase Request and Purchase Order to vendors.
  • to prepare and process paperwork and arrange for delivery like invoice, delivery order, contracts, goods to customers
  • to monitor stock-in and stock-out delivery, ensuring timely delivery from vendors, distributors and to customers
  • to ensure proper filing of all paperwork received from vendors and customers like invoice, delivery order, contracts, etc.
  • to prepare necessary documentation and forms to assist sales and administration like maintenance contracts and other service contracts.

To assist in office administration

  • to handle telephone and email enquiries
  • to maintain stationary and equipment
  • to sort and distribute incoming and outgoing mail post
  • to assist in general office cleanliness like pantry area, schedule air con service, etc.

To provide assistance to sales in product and pricing enquiries if required

  • to do simple follow up on enquiry by customer, only to be guided by Sales Manager.


  • Minimum 2 years related of working experience
  • Minimum NITEC or higher
  • Proficient in  MS Excel, MS Word, MS Email
  • Knowledge to use QuickBook Online will be an advantage
  • Systematic, organized and meticulous in work behavior and procedure
  • Team player with good communication skills
  • Only Singaporeans are eligible

 Only shortlisted candidate will be notified

 Interested candidates, please forward your updated resume to : hr@instreamcorp.com